Tips on Submitting the Electronic Forms for the National Background Check

Kansas 4-H International Exchange Programs are sponsored by K-State Research and Extension. One of the tenets of exchange programs is to provide a safe environment and a safe homestay for all youth and young adults involved in exchange programs. Kansas 4-H follows the Council on Standards for International Educational Travel. CSIET standards call for an in-home interview, positive references and a background check on every adult 18 or older who will be living in the home during the exchangees stay. Adults, 18 and over who are visiting in the home for a short period do not need to complete the background check. If you have issues about the process, please contact Deryl Waldren, Extension Specialist Emeritus & Liaison for Exchange Programs, at 303-349-7403.

National Background Check Form. The following tips will help you navigate the national background check process:

Click on the link, National Back Ground Check.
Click on the Extension unit (county) where you participate in 4-H.
Each person 18 and over needing a background check must have a separate e-mail address and completely follow the process outlined. It is not possible to use the same e-mail address for multiple persons in the home, since the system does not allow for that. By using the same e-mail address, it will simply overwrite the information inputted, and only run the background check on the last person to use that e-mail address.
Enter specific e-mail address. Remember e-mail addresses cannot be re-used or made up. It must be a real functioning e-mail address.
Create a password and confirm password.
Follow the prompts and answer the question to verify.
Fill in all the information requested by using your full name. Do not use nicknames or abbreviations. For example, use James Madison Smith, Jr., not Jimmy Smith.
Under the field – Address 2, type in “IFYE Host Family Check”. This will allow us to track your family’s background checks in the system much easier.
Do not use the back arrow. This will take you back to the first page where it will ask you to re-insert your password and to reconfirm your password. After entering this information once, you should then go to the upper right corner and log in using your existing password.
Read the presented information boxes. Tick the boxes indicating you have read the information, understand the contents and/or agree that all statements are true. Click on the “next” button to continue the process.
In a later screen verify that your contact information is correct. If not, edit it, and hit the “next” button.
Enter you date of birth and your social security number (confirm it) when prompted.
Insert your electronic signature using your mouse/pad when prompted. Tick the box affirming the information and signature.
Hit "submit" and exit the system before starting another background check, if needed.
Your results will be automatically sent to the Kansas State 4-H Office where they will be reviewed. You do not have to do anything else once you have submitted the background check request.
If you have questions or problems with getting the process to work, please contact the State 4-H office 785-532-5800.
Thank you for your cooperation.

For More Information

Mary Kay Munson
States' 4-H Academic Year Program,
States' 4-H Exchange Programs
and IFYE Outbound Coordinator
785-238-3631
munson@ksbroadband.net

Pam VanHorn
-Kansas 4-H Japan Inbound Exchange Coordinator
785-826-8917
pvanhorn@ksu.edu

Kansas IFYE Inbound Coordinator - Open

Deryl E. Waldren
Extension Specialist Emeritus &
Liaison for Exchange Programs
dwaldren@ksu.edu
303-349-7403