February 15, 2017
Testing 4-H Shooting Sports Instructor Email Accounts
Updated minimum standards were recently sent out to the State Coordinators. Ray plans to test the data updated from the most recent renewal information by sending all instructors their own copy directly via email. These will be sent blind copy so your email will not be shared with others. If you have instructors that do not have email, coordinators will need to provide them with a copy. Ray also plans to send out a copy of each unit’s data set from the renewal record to coordinators and agents. This will include who were renewed for this 4-H year (2016-2017) as well as a listing of previous instructors.
The information has been provided on a case by case basis in the past to units that are starting back up a program to give assistance to communicating with past instructors and in some cases locating club or county equipment. Once the information is received the coordinator and agent will need to confirm with Ray the accuracy of the information. The past renewal process brought to light that not all units are on the same page with regards to volunteer screening. The risk management for shooting sports requires that all adults working with the program, both certified and official adult volunteers, need to be volunteer screened. In addition to this all youth who are, or plan to become, Jr. Apprentices at training this year need to be volunteer screened.